Experience Sharing & Invites

Ceros features sharing capabilities that allow users to easily share experiences and invite others to collaborate in their experiences. This feature is available across Admin, Studio, Editor, and Preview. This guide will overview critical touchpoints about the feature and how to share experiences with others.

Important Things to Note

• This feature is available across Admin, Studio, Editor, and Preview, allowing users to copy and share links from all scenarios.
• Users can share experiences with existing Ceros users in the same account and users in other Ceros accounts.
• Users can also share experiences with individuals that currently do not possess a Ceros account. In this scenario, the invitee will receive an email that allows them to create a Ceros account and access the experience that was shared with them. An inviter can only invite a new user to their role level or lower. For example, a Creator can invite someone new to the experience and set the role as Creator, Editor, Reviewer, or Viewer.
• When sharing an experience with a user that didn't have access to it before, that user will only have access to the specific experience that they were invited to, not the entire project.
• If a user shares an experience with someone set as a Reviewer/Viewer role, that individual who received the share (the Reviewer/Viewer) would only have Preview access to that specific experience, as the Reviewer/Viewer role permissions do not grant Studio access.
• Inviting a new user to an experience counts toward the account seat limit. Depending on the role level (ie. Creators) and how many seats are available, inviters will be prompted with an error message if they try to invite a user that will exceed the account seat limit.

How to Share Experiences

From the Admin

• Find the experience you wish to share in the project folder it's housed within
• Click on the Options menu (...) in the bottom right corner of the experience tile
• Select "Share"
• Enter the email address of the user you wish to share the experience with and select the user role their email address will be associated with
• Select "Send Invite"
• If the user is already in that specific account, they will get access to the experience immediately and will get an email with the experience link. If they are a Ceros user but not in that specific account, they will get an invite email for the new account with a link to the experience.
• If the invitee is not a current Ceros user, they will receive an email that allows them to create a Ceros account and access the experience that was shared with them.

From the Studio

• Select the "Share" button near the top right corner of the Studio
• Enter the email address of the user you wish to share the experience with and select the user role their email address will be associated with
• Select "Send Invite"
• If the user is already in that specific account, they will get access to the experience immediately and will get an email with the experience link. If they are a Ceros user but not in that specific account, they will get an invite email for the new account with a link to the experience.
• If the invitee is not a current Ceros user, they will receive an email that allows them to create a Ceros account and access the experience that was shared with them.

From Preview

• Select the "Share" button near the top right corner of the Preview
• Enter the email address of the user you wish to share the experience with and select the user role their email address will be associated with
• Select "Send Invite"
• If the user is already in that specific account, they will get access to the experience immediately and will get an email with the experience link. If they are a Ceros user but not in that specific account, they will get an invite email for the new account with a link to the experience.
• If the invitee is not a current Ceros user, they will receive an email that allows them to create a Ceros account and access the experience that was shared with them.

From Editor

• Select the "Share" button near the top right corner of the Editor window
• Enter the email address of the user you wish to share the experience with and select the user role their email address will be associated with
• Select "Send Invite"
• If the user is already in that specific account, they will get access to the experience immediately and will get an email with the experience link. If they are a Ceros user but not in that specific account, they will get an invite email for the new account with a link to the experience.
• If the invitee is not a current Ceros user, they will receive an email that allows them to create a Ceros account and access the experience that was shared with them.

How to Remove a User from an Experience (Applies to Admin, Studio, Preview, Editor)

• Select the "Share" button in any Ceros scenario (Admin, Studio, Preview, Editor - Editor pictured below)
• In the panel that opens, find the user you wish to remove and click the trash can icon next to their associated user role
• Confirm the action with the "Remove" button
• You will receive a notification that the user has been removed from shared access to the experience